WOCA SPEAKER GUIDELINES

World of Coal Ash Conference 2007

• Abstract Submission
• Ash Library Submission
• Call for Papers
• Fuel Manuscript Guidelines
• Mailing List Request
• Paper Guidelines
• Poster Guidelines
• Registration/Fees
• Order Proceedings CD

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By April 2, 2007:

1. Your paper and Speaker Information Sheet must be received
2. Your registration form and fee payment must be received. To take advantage of the lower registration fee, pay by or before April 2, 2007.
3. Your Fuel manuscript is due (optional).
4. Your Ash Library Permission form (optional) - see Ash Library Submission link above for details.

Bart Thomas Award will be given for the best paper presentation at WOCA.   Details.

Speaker FYI

1. Letter of invitation will be sent ONLY if presenter requests it
2. Each presenter is responsible for making own hotel reservations
3. Each presenter is required to attend the conference
4. Each presenter is required to prepay the full registration fee
5. Letter in support of visas require advance warning
6. Registration must be paid to be included in the Proceedings Volume

For Questions:

Ms. Laura Amos
University of Kentucky
Center for Applied Energy Research
2540 Research Park Drive
Lexington, KY 40511-8410, USA
Phone: 859-257-0355
Fax: 859-257-0360
Email: wocasubmission@caer.uky.edu

Speaker Responsibilities PRIOR to the Conference

Due to be received by CAER by April 16, 2007:

Your PowerPoint presentation (if you plan to use one) must be received at the CAER so that it can be loaded onto a conference laptop located in the session room that your presentation is made. It must be received at the CAER by April 16th, so if you are mailing it on a CD, please plan accordingly. You may submit it one of three ways:

• PPT SUBMIT Form - use IE for best results. Problems? See form hints.
• Submit via email to Laura Amos - suggest sending a zipped copy of the presentation
• Submit via postal mail on a CD - make sure the CD can be received by CAER by the due date

Speaker Responsibilities at Conference

• ALL speakers MUST CHECK-IN with the Speaker Ready Room Staff upon arrival at the conference.
• AV technicians will be available from 7:15am to 8:00am and 12:30pm to 1:00pm each day so that presentations pre-loaded on conference laptops may be viewed by speakers.
• ALL Speakers should check-in with the session chair/moderator approximately 15 minutes prior to the beginning of the session.
  
  

Oral Presentation Guidelines

• The oral presentations will be located in the session rooms in the Northern Kentucky Convention Center.
• Each presentation: 25 minute talk + 5 minutes for questions/answers. It is critical that talks stay on schedule so that attendees may move between sessions as needed.
• Plan to use the conference laptops for PowerPoint presentations.
  - (Conference laptops are PC-based; Apple platform is not supported.)
• Speaker should check-in with the Session Chair/Moderator BEFORE session begins.
• Speaker should inform AV technician of special AV equipment needs BEFORE session begins.
• AV technician will have laptop set-up before each presentation (will utilize the Q&A period to make adjustments).

A/V Equipment Provided in Each Session/Meeting Room:

• 1 data projector cabled to a laptop computer.
  - Laptops contain a CD drive; USB ports/flash sticks
• 1 laser pointer
• 1 lapel microphone for speaker
• 1 screen
• 1 podium with table

An overhead projector can be made available to presenters by prior request.

A 35mm slide projector w/remote control (and 1 slide tray) will be made available to presenters ONLY by prior arrangement with conference staff. (A slide projector will not be rented unless prior arrangements are made.) Other AV equipment will be available upon request at speaker's expense. Requests must be made in advance.

If you choose to use a personal laptop for your presentation, we strongly suggest that you bring an alternative format (i.e., place presentation on CD and/or USB flash drive) to avoid delays should your laptop experience incompatibilities with the conference data projector.

PowerPoint Hints: The two most common default font families for PowerPoint are:
- Times New Roman (serif) and Arial (sans-serif)
- Display should be set to a 1024 x 768 resolution (SVGA or XGA)

- These WOCA Logos may be used in your PPT:
(Right click image and "save image / target / picture")

• 2007 Logo - (width=305px; height=328px)
• 2007 Logo with page header - (width=450px; height=96px)

Speaker Ready Room

• The Speaker Ready Room will be open during the conference (Monday through Thursday).
• Check the Agenda Book, Message Board and/or Room Posters for available times.
• AV Technician will be available to assist presenters. Please schedule a time with the technician as soon as possible upon arrival at the conference.