WORLD OF COAL ASH (WOCA) - May 4-7, 2009 in Lexington, Kentucky

Speaker Guidelines

 

By March 23, 2009:

  • Your paper must be received.

  • Your registration form and fee payment must be received. To take advantage of the lower registration fee, pay by or before April 1, 2009.

  • Your Ash Library Permission form (optional).

Speaker FYI

  • Letter of invitation will be sent ONLY if presenter requests it
  • Each presenter is responsible for making own hotel reservations
  • Each presenter is required to attend the conference
  • Each presenter is required to prepay the full registration fee
  • Letter in support of visas require advance warning
  • Registration must be paid to be included in the Proceedings Volume

 

Bart Thomas Award will be given for the best paper presentation at WOCA.

Speaker Ready Room

  • The Speaker Ready Room will be open during the conference (Monday through Thursday).
  • Check the Agenda Book, Message Board and/or Room Posters for available times.
  • AV Technician will be available to assist presenters. Please schedule a time with the technician as soon as possible upon arrival at the conference.

For Questions:

Ms. Alice Marksberry
University of Kentucky
Center for Applied Energy Research
2540 Research Park Drive
Lexington, KY 40511-8410, USA
Phone: 859-257-0311
Fax: 859-257-0220
Email: wocasubmission@caer.uky.edu

 

 

 

 

 

 

 

 

Speaker Responsibilities at Conference

  • ALL speakers MUST CHECK-IN with the Speaker Ready Room Staff upon arrival at the conference.
  • AV technicians will be available from 7:30am to 8:00am and 12:30pm to 1:00pm each day so that presentations pre-loaded on conference laptops may be viewed by speakers.
  • ALL Speakers should check-in with the session chair/moderator approximately 15 minutes prior to the beginning of the session.

Oral Presentation Guidelines

  • The oral presentations will be located in the session rooms in the Lexington Convention Center.
  • Each presentation: 25 minute talk + 5 minutes for questions/answers. It is critical that talks stay on schedule so that attendees may move between sessions as needed.
  • Plan to use the conference laptops for PowerPoint presentations.
    - (Conference laptops are PC-based; Apple platform is not supported.)
  • Speaker should check-in with the Session Chair/Moderator BEFORE session begins.
  • Speaker should inform AV technician of special AV equipment needs BEFORE session begins.
  • AV technician will have laptop set-up before each presentation (will utilize the Q&A period to make adjustments).


A/V Equipment Provided in Each Session/Meeting Room:

  • 1 data projector cabled to a laptop computer.
    - Laptops contain a CD drive; USB ports/flash sticks
  • 1 laser pointer
  • 1 lapel microphone for speaker
  • 1 screen
  • 1 podium with table

An overhead projector can be made available to presenters by prior request.

Other AV equipment will be available upon request at speaker's expense. Requests must be made in advance.

If you choose to use a personal laptop for your presentation, we strongly suggest that you bring an alternative format (i.e., place presentation on CD and/or USB flash drive) to avoid delays should your laptop experience incompatibilities with the conference data projector.

PowerPoint Hints: The two most common default font families for PowerPoint are:
- Times New Roman (serif) and Arial (sans-serif)
- Display should be set to a 1024 x 768 resolution (SVGA or XGA)

- These WOCA Logos may be used in your PPT:
(Right click image and "save image / target / picture")