Presenters - Speaker Guidelines

Speaker Responsibilities at Conference

  • Upon arrival, speakers MUST check-in at the registration desk and with the WOCA Submissions Contact (Alice).
  • Presenters should bring their PPT presentation on a USB flash stick/travel drive to the conference.
  • Each presenter should check-in with the session moderator approximately 15 minutes prior to the beginning of the session.
  • An AV technician, located in each session room, will be available to load the speaker's PPT onto the conference laptop prior to the start of the session.

Oral Presentation Guidelines

  • The oral presentations will be located in the session rooms in the Marriott Tech Center.
  • Each presentation: 25 minute talk + 5 minutes for questions/answers. It is critical that talks stay on schedule so that attendees may move between sessions as needed.
  • Plan to use the conference laptops for PowerPoint presentations.
    - (Conference laptops are PC-based; Apple platform may not be supported.)
  • Speaker should check-in with the Session Chair/Moderator BEFORE session begins.
  • Speaker should inform AV technician of special AV equipment needs BEFORE session begins.
  • AV technician will have laptop set-up before each presentation (will utilize the Q&A period to make adjustments).

A/V Equipment Provided in Each Session/Meeting Room:

  • 1 data projector cabled to a laptop computer.
    - Laptops contain USB ports for flash sticks
  • 1 laser pointer
  • 1 lapel microphone for speaker
  • 1 screen
  • 1 podium with table

Other AV equipment will be available upon request at speaker's expense. Requests must be made in advance.

If you choose to use a personal laptop for your presentation, we strongly suggest that you bring an alternative format (i.e., place presentation on USB flash stick) to avoid delays should your laptop experience incompatibilities with the conference data projector.

PowerPoint Hints: The two most common default font families for PowerPoint are:
- Times New Roman (serif) and Arial (sans-serif)
- Display should be set to a 1024 x 768 resolution (SVGA or XGA)

- These WOCA Logos may be used in your PPT:
(Right click image and "save image / target / picture")

 

Speakers Remember ...

  • Your registration form and fee must be received at OISTL. (They must be received by April 1, 2011, to take advantage of the lower registration fee.)

How to Publish a Paper in the Proceedings

To publish a paper in the Proceedings, an oral or poster presentation MUST be made. If a presentation (oral or poster) is not made, the paper will be deleted from the Proceedings.

All presentations, provided they are made, are expected to be represented by:

  • A paper in the Ash Library Proceedings Web site*
  • Paper may be supplemented by Power Point slides or a PDF copy of the poster.

*2011 WOCA Proceedings Papers (submitted by the due date) will be available directly from the Ash Library web site - (www.flyash.info) during the conference. (Some papers may not appear until 1 to 3 weeks after the conclusion of the conference.) By utilizing this web technology, we intend to speed the dissemination of the proceedings.

Speaker FYI

  • Letter of invitation will be sent ONLY if presenter requests it
  • Each presenter is responsible for making own hotel reservations
  • Each presenter is required to prepay the full registration fee
  • Letter in support of visas require advance warning
  • Registration must be paid to be included in the Proceedings
  • Presentations are to be given in English

Awards Available:

CCGP Journal

The journal Coal Combustion and Gasification Products will publish selected manuscripts from WOCA.   Authors should submit "peer-review ready" manuscripts to the journal for consideration.

CCGP is an international academic refereed journal jointly published by UK CAER and ACAA in the United States. Full papers will be published through the online CCGP journal, while a printed CCGP featuring abstracts will circulate in ACAA's Ash at Work.

 

Prepare Attractive Powerpoint Slides
Be Considerate of Audience Members

  • Avoid complicated visuals that require extensive reading by audience members.
  • Make visuals attractive and easy to understand.
  • Make visuals (charts/graphics) large enough to be read by a person sitting on the back row.