Presenters - Paper Guidelines

DUE DATE

The paper deadline is March 4, 2011.

  • Step 1:   Use the Manuscript SUBMIT Form (will be available at a later date) - use IE for best results.
  • Please print the reply page for your records.
  • Problems? See form hints.
  • SAMPLE PAPER (Word)

OR

SUBMIT VIA EMAIL TO:
Ms. Alice Marksberry
University of Kentucky
Center for Applied Energy Research
2540 Research Park Drive
Lexington, KY 40511-8410, USA
Phone: 859-257-0311
Fax: 859-257-0220
Email: wocasubmission@caer.uky.edu

  • Your registration form and fee must be received at OISTL. (They must be received by April 1, 2011, to take advantage of the lower registration fee.)

How to Publish a Paper in the Proceedings

To publish a paper in the Proceedings, an oral or poster presentation MUST be made. If a presentation (oral or poster) is not made, the paper will be deleted from the Proceedings.

All presentations, provided they are made, are expected to be represented by:

  • A paper in the Ash Library Proceedings Web site*
  • Paper may be supplemented by Power Point slides.

*2011 WOCA Proceedings Papers (submitted by the due date) will be available directly from the Ash Library web site - (www.flyash.info) during the conference. (Some papers may not appear until 1 to 3 weeks after the conclusion of the conference.) By utilizing this web technology, we intend to speed the dissemination of the proceedings.

Speaker FYI

  • Letter of invitation will be sent ONLY if presenter requests it
  • Each presenter is responsible for making own hotel reservations
  • Each presenter is required to prepay the full registration fee
  • Letter in support of visas require advance warning
  • Registration must be paid to be included in the Proceedings
  • WOCA does NOT provide financial support to contribuing authors/presenters.
  • Benefits from participation include the privilege of presenting a paper at the conference and publication of the paper in the worldwide accessible proceedings.

Awards Available:

CCGP Journal

The journal Coal Combustion and Gasification Products will publish selected manuscripts from WOCA.   Authors should submit "peer-review ready" manuscripts to the journal for consideration.

CCGP is an international academic refereed journal jointly published by UK CAER and ACAA in the United States. Full papers will be published through the online CCGP journal, while a printed CCGP featuring abstracts will circulate in ACAA's Ash at Work.

A paper must be submitted prior to the conference and a presentation made at the conference in order to be placed into the WOCA 2011 Conference proceedings.

 

Proceedings Paper Guidelines (Oral & Poster Presentations)

Paper:

Submit Proceedings Paper (oral or poster) in Acrobat (.pdf) format

  • Do not activate security.
  • If Acrobat format is not an option, Word or WordPerfect may be submitted.
  • Fill in the "document properties" information*.
  • Do NOT number the pages in your manuscript.
  • Do not include reference lines with company names, logos, etc on the bottom or top of the pages.
  • We will not edit nor proofread your paper so be sure that you are comfortable with both the content and accuracy of the text before submission.
  • Please follow the formatting instructions. We will reject incorrectly formatted papers.
  • Please avoid multiple submissions of the same paper.
  • Email confirmation of paper receipt will be sent within 24 to 48 hours.

 

Paper Formatting Instructions:

  • General
  • Electronic copy (pdf - preferred) or (Word, WordPerfect) ONLY formats accepted
  • Page size - Please choose a standard U. S. or European page size, such as letter (8.5" x 11"), legal (8.5" x 14") or A4 (210mm x 297 mm)
  • Prefer 8.5" x 11" for page size
            - WordPerfect: File / Page Setup / Size / Letter 8.5 x 11 inches
            - Word: File / Page Setup / Paper Size / Letter 8.5 x 11 inches
  • Margins - all margins on all pages 1 inch
  • Font - Helvetica or Arial preferred
  • Figures/Tables - incorporate into body of the paper
  • Figures/Graphics - color is acceptable
  • Tables - Columns and rows may be tinted (filled in with solid colors)
  • make sure "medium" is selected for the lines of the outside border of figures/graphs instead of "fine"
  • Justification - left justified (flush left) - no right or full justification

  • Parts of Paper
  • Title - 20 point bold
  • Authors - 14 point bold
  • list primary author first
  • followed by other authors
  • use superscript numbers to identify organization/address
  • Organizations - 12 point; use appropriate superscript number followed by name/address of organization
  • Keywords - 12 point
  • Body (text of paper) - 12 point
  • do not use lines, bars, etc., which are generated using "fill"
  • Since this is an international meeting, please use SI units (or in parentheses following English units)
  • a reference site for SI units and nomenclature: http://physics.nist.gov/cuu/Units/
  • a reference site providing conversions: http://www.sciencemadesimple.com/conversions.html
  • use colors instead of textures/patterns for delineation (as within bars or columns)
  • make sure "medium" is selected for the lines of the outside border of figures/graphs instead of "fine"
  • no page limit
  • Bibliography/References - 12 point

See:
SAMPLE PAPER (Word)



*How to Fill in the Document Properties section of a Word and/or PDF document:

Improve the searchablity and ranking of your paper by filling in the Document Properties information within your PDF Proceedings Paper.

  • Acrobat (PDF):
  • Open Paper within Acrobat program
  • File / Document Properties
  • Select the "Description" tab
  • Place the title in the "Title Field" box
  • Place ALL of the authors in the "Author Field" box
  • Place keywords (minimum of 5) in the "Keyword Field" box
  • Click "okay" button
  • Save the file
  • Word (DOC):
  • Open Paper within Word program
  • File / Properties
  • Select the "Summary" tab
  • Place the title in the "Title Field" box
  • Place ALL of the authors in the "Author Field" box
  • Place keywords (minimum of 5) in the "Keyword Field" box
  • Click "ok" button
  • Save the file