Registration, Fees and Attendee Info

WOCA 2017 Onsite Registration - at the Lexington Convention Center - will open on Monday, May 8, 2017 at 2:00pm.

Site/Dates

WOCA 2017 CONFERENCE
May 8-11, 2017
Lexington, Kentucky, USA

Location

Lexington Convention Center & Hyatt Regency Lexington Hotel
401 West High Street -(downtown)
Lexington, Kentucky, 40507 USA

Time

All times are Eastern Standard Time.

Participation Anticipated

More than 800 attendees are expected to attend from around the world including individuals from academia, industry, and government.

Contacts

For general conference information, please use either of the conference email addresses:
wocasubmission@uky.edu or info@acaa-usa.org.

Registration/Check-in

Conference Registration/Check-in will begin Monday, May 8, 2017 at 2:00pm.

Schedule

Schedule Overview, Agenda, Scheduled Talks, etc.

Receptions/Other Activities

Information regarding receptions, lunch, etc.

Language

The language of the conference is English. Translation service for attendees is not available.

Dress Code

Business Casual - (coat and tie not required)

Disability-related needs

If you plan to attend the conference and you have disability-related needs, please contact Geaunita Caylor at g.caylor@uky.edu.

Abstract booklet

An abstract book will be given to each attendee at check-in.

Proceedings

Each attendee will receive access to the conference Proceedings. Abstract books also containing the agenda will be distributed at the conference.

Professional Credits

The WOCA short course and the 2017 WOCA conference will qualify for professional development continuing education credit (PDH) for professional engineers. Please contact Ms. Caylor for additional information.

VISA Requests

International Attendees: if a letter of invitation is required for a visa, please contact Geaunita Caylor.
- Conference Information that may be needed for visa application.

Medical Care

Attendees are responsible for the cost of their own medical care. If you do not have the type of insurance that will cover the cost of any medical attention you may need while in the U.S. you may wish to arrange for a short-term policy before you leave home.

Food Requests

Any specific dietary request must be arranged in advance of the conference.

Event Locations

Core Events (oral and poster sessions; exhibits, registration, continental breakfasts, and coffee breaks) will occur in the Lexington Convention Center located in Lexington, Kentucky USA.

Structure

Monday (May 8, 2017) is set aside for functions such as:

  • short courses
  • ACAA Membership Meeting

Tuesday, Wednesday, and Thursday (May 9-11, 2017)   will be the Core Days, and will include:

  • Technical presentations
  • oral presentations in concurrent sessions
  • poster session - a block of time during which poster presenters will be at their posters to explain their research
  • Exhibits will be open - Tuesday and Wednesday

Registration Information

Online Registration will be open through May 2, 2017 -- 5:00pm EST.

ONLINE WOCA 2017 REGISTRATION IS NOW CLOSED.

You will need to register on-site at the Lexington Convention Center. On-site conference registration beings on Monday, May 8th, at 2:00pm. Please note the on-site registration fees listed below.

FEES

NOTICE: On-site registration fees will be increased over pre-registration fees.

ON-SITE one-day registration fee is $600 per person and a full (2-3 day) registration fee is $1,050 per person.

 

FEES for ONLINE REGISTRATION - Not Available as of May 2, 2017, 5pm EST

PRE-REGISTRATION - Basic fee for attendance on 3 Core Days

(Tuesday, Wednesday, and Thursday)

  • Early Bird Rate: $750.00 price/person (on or before April 1, 2017)
  • $925.00 price/person (after April 1, 2017)

Single day fee for attendance on 1 of the Core Days

(Tuesday, or Wednesday, or Thursday)

  • Early Bird Rate: $375.00 price/person (on or before April 1, 2017)
  • $475.00 price/person (after April 1, 2017)

Exhibitor Fees

Student

Students are encouraged to attend the WOCA 2017 Conference. Individuals seeking student status must meet this criteria.

A student is defined as a person who is working on a degree full time and who is not a full time employee. Students must have an advisor's signature (placed anywhere on the registration form). Online registration is NOT available for student registration - submit only via fax or US postal mail.

Go to above registration link.

Senior Citizen

A senior citizen is defined as a person who is 65 years old or older. Online registration is not available for senior citizen registration - via fax, credit card or US postal mail.

For questions, contact Geaunita Caylor - phone: 859-257-2820, fax: 859-257-2173 or email: g.caylor@uky.edu

  • Senior Citizen:   $375.00 price for full conference

Cancellation with refund (less 20% administrative fee) is available until April 20, 2017. No refunds will be made after April 20, 2017.

Credit Cards accepted are -- Visa, Mastercard, Discover, or American Express.


Check or money order must be made in U. S. Dollars made payable to University of Kentucky. (The University of Kentucky Federal ID Number is 61-6001218.)

The Basic registration fee covers:

  • all WOCA 2017 Conference functions
  • welcoming reception, continental breakfasts and breaks, off-site reception and dinner
  • conference materials, online proceedings and souvenir
  • access to all technical sessions
  • access to exhibits and posters

The Single Day registration fee covers all items listed above for the day in which the attendee is registered.

Short Course Registration - (Monday, May 8, 2017)

  • Fee - $300.00 US with conference registration
  • Fee - $400.00 short course only - (w/o conference registration)

Spouse/guest events

A $100.00 spouse/guest registration is available and includes ONLY the Welcoming Reception (Monday) and Off-site Reception (Wednesday).

This fee is not intended for co-workers.

Contact

If you have questions concerning registration, please contact:
Geaunita Caylor
504 Rose St, 107 MMRB / University of Kentucky / Lexington, KY 40506-0107 USA
phone: 859-257-2820, fax: 859-257-2173
email: g.caylor@uky.edu

Substitutions may be made at any time by notifying Geaunita Caylor. Please advise us in advance of any name changes.